Facilities & Estates Management Software for Local Government
Local authorities are responsible for a diverse and demanding property portfolio — from civic offices, libraries, leisure centres, housing stock, and community hubs, through to highways depots, parks, and public realm infrastructure. Managing these assets efficiently, safely, and compliantly is a constant challenge, especially when budgets are tight and accountability is high.
Our CAFM & CMMS software gives councils, combined authorities, and housing providers a single, integrated platform to manage estates, property, leases, maintenance, compliance, and community services — ensuring buildings and assets remain safe, fit-for-purpose, and cost-effective.
Why Local Government Chooses Tabs FM
Local government organisations need a system that can cover a broad spectrum of responsibilities. Our software provides wide-ranging asset coverage, enabling councils to track and maintain everything from office buildings and depots to housing estates, leisure facilities, and parks infrastructure within a single platform. Centralised records and real-time reporting deliver transparency and accountability, supporting governance, FOI requests, and audit readiness. Compliance is strengthened by managing statutory inspections such as fire, gas, electrical, water hygiene, and lifts, with certification across the portfolio fully visible. Property and lease management features ensure agreements, renewals, rent reviews, and landlord or tenant obligations are never overlooked. By optimising the balance between planned and reactive works, councils can extend asset lifecycles and improve financial planning. Ultimately, this ensures community service delivery is protected — keeping public buildings, parks, and leisure sites safe, clean, and accessible for residents.
How Our Software Supports Local Authorities
- Safe & compliant estates — ensure all statutory checks and certifications are up to date across diverse building stock.
- Optimised resources — balance reactive repairs with planned programmes to reduce emergency spend.
- Property & lease visibility — never miss a key date with automated reminders for renewals, reviews, or lease obligations.
- Parks & recreation oversight — keep play areas, green spaces, and leisure sites safe and well-maintained with auditable inspections.
- Citizen confidence — provide visible assurance that housing, libraries, leisure facilities, and public spaces are safe and well cared for.
- Financial planning — link lifecycle data and lease income to capital planning, enabling smarter investment decisions.
- Collaborative working — support both in-house estates teams and external contractors with shared data and transparent workflows.
Our software provides powerful reporting and analytics to evidence compliance, benchmark performance, and generate the data needed for Cabinet reports, KPIs, and regulatory returns. With open integration and APIs, it connects seamlessly with finance, housing management, GIS, HR, and ERP systems to reduce duplication and streamline processes.
Beyond the technology, we deliver full project management and mobilisation support — from scoping and data migration to training and go-live — ensuring councils achieve a smooth, structured, and successful implementation.
Software Modules for Local Government
The Tabs CMMS & CAFM modular structure offers scalability and flexibility enabling it to adapt perfectly to support the different requirements of varying Facilities/Estates Departments. A selection of the top modules used by our education clients include ...
Log, triage, and track citizen-reported issues or internal service desk calls for urgent repairs.
Schedule statutory inspections, housing compliance checks, and recurring works in line with SFG20 and local standards.
Manage civic buildings, housing stock, depots, parks assets, and leisure facilities with full lifecycle visibility.
Manage bookings for council chambers, community rooms, and shared office spaces
Any accidents to staff or members of the public can be managed through this application, including follow up investigation details and preventative measures taken.
Centralise data on property assets, including document management, lease agreements and other key property data.
Schedule inspections and audits for playground equipment, sports pitches, green spaces, and recreation facilities to ensure safety and compliance with local standards.
In addition to those great CAFM modules noted above, there are many more modules that you can bolt-on at anytime. Visit our great selection of CAFM Software modules here or contact us for further information or a FREE demonstration.
Ready to get started? Our CAFM & CMMS software can be procured quickly and compliantly via the G-Cloud Digital Marketplace.
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