Tabs FM is a modular, cloud-based CMMS / CAFM software solution designed to streamline facilities, asset, and maintenance management for organisations of all sizes.

CMMS stands for Computerised Maintenance Management System, while CAFM stands for Computer-Aided Facilities Management. CMMS focuses on maintenance activities and asset management within properties.

CAFM encapsulates these core functions and extends further to include areas such as space management, compliance, and health & safety.

Due to the scalable nature of the product, you can build a solution to support your CMMS or CAFM requirements.

For more details on the differences between CMMS and CAFM, please see CMMS vs. CAFM

Facilities managers, estates teams, and service providers across sectors including healthcare, education, local government, corporate offices, and retail.

Tabs FM is available as a cloud-hosted or on-premise solution depending on IT and compliance requirements.

We offer a wide range of modules, including Reactive Maintenance, PPM, Asset Management, Contractor Management, Room Booking, Catering, and Health & Safety Auditing. See Modules.

No, you can pick and choose the modules that suit your needs. Adding more later is easy.

Yes. Tabs FM is listed on several UK procurement frameworks, including G-Cloud, making it easier for public sector clients to procure our software without a lengthy tender process.

Tabs FM reduces operational costs through automation, improved resource allocation, preventative maintenance, and fewer compliance risks or reactive repairs.

Key benefits include modular flexibility, mobile access, enhanced compliance, real-time reporting, streamlined contractor management, and scalable deployment options.

Yes. We offer free remote or onsite demonstrations to showcase how Tabs FM can work for your organisation. Book a demo.

Yes. Tabs FM is configurable to match your workflows, user roles, terminology, and reporting needs.

Yes. Our native mobile app supports job management, form completion, signatures, and offline use.

Yes. Integrations are available for Sage, Xero, Azure AD, Okta, Google Workspace, SFG20, and others.

Yes. Tabs FM is a digital integration partner with SFG20.

Yes. Tabs FM provides a fully documented REST API for system integration and data exchange with third-party applications such as finance systems, SSO platforms, and BMS.

Yes. Tabs FM includes F-Gas compliance tools for logging gas usage, leak detection, and certification for regulatory reporting.

Tabs FM provides dashboards, KPIs, charts, and detailed reports for job status, compliance, performance, and more. Custom report building is also available, or you can link in your own reporting tool via our API.

Yes. Our Health and Safety Auditing module can be used for any type of audit, whether it’s a cleaning audit, building walk-around or a security audit. The module is flexible to your needs.

Yes. Workflow rules can be configured for job routing, notifications, approvals, escalations, and compliance tracking—improving efficiency and reducing admin overhead.

Tabs FM uses ISO-aligned internal protocols, with encryption for data at rest and in transit, and role-controlled access. The system and hosting infrastructure are regularly penetration tested.

Cloud-hosted data is stored in UK-based data centres. On-premise deployments remain fully under client control.

No. Each client has a dedicated, isolated database instance.

Yes. Tabs FM is fully compliant with UK GDPR standards, including data retention and access policies.

Yes. SSO via Okta, Google, or Microsoft Azure is supported. MFA is configurable per client needs.

Tabs FM features a granular permissions system. User roles define access to modules, features, and records—ensuring users only see and act on what they’re authorised for.

Discovery, scoping, data migration, configuration, testing, training, and go-live—all with a dedicated project manager.

Typical implementation takes 6–12 weeks, depending on system complexity, data migration needs, and training requirements. A phased mobilisation plan is agreed upfront.

Yes. We handle data mapping, cleansing, and migration from existing systems or spreadsheets.

Train-the-trainer, on-site or remote sessions, manuals, video tutorials, and refresher training as needed.

UK-based support via phone, email, and ticketing. Includes troubleshooting, updates, and usage guidance.

Standard support is available Monday to Friday, 9am – 5pm. Critical issues receive 24/7 support.

We target 99.9% uptime for all cloud-hosted platforms.

Backups occur every 15 minutes and are securely retained for 90 days.

Contact your account manager or our support team. Modules can be activated and configured as your needs evolve.

Tabs FM is regularly updated with new features, performance improvements, and security enhancements. Most updates are deployed monthly, with no disruption to service.

Pricing is based on users, modules, hosting, and optional development pots. Flexible models are available.

Yes. Annual or multi-year agreements are available with cost-saving incentives.

No hard limits. Unlimited self-service users, and scalable pricing for roles like engineers and admins.

No. There are no hard limits—you can add as much data as required.

Yes. A dedicated account manager will support you post-implementation and during your partnership with Tabs FM.

Yes. We welcome feedback and offer custom development and roadmap prioritisation.

Yes. Tabs FM supports multi-tenant architecture with site grouping, access roles, and flexible reporting.

You may cancel at the end of your contract term with no penalties. Data exports can be provided upon request, and we support transition planning where needed.