CMMS and CAFM Software for facilities, estates and service management

CAFM Implementation Project Management

Seamless Onboarding, Expert-Led Delivery
We understand that introducing a new CAFM solution is both an exciting transformation and a significant organisational shift. That’s why we guide you every step of the way, ensuring minimal disruption and maximum impact.

Your journey with Tabs FM starts with a dedicated Project Manager—an experienced specialist guiding you from project scoping to full system deployment.

Project Stages and Objectives

1. Project Scoping & Discovery
We open with a comprehensive scoping session to capture your needs early and tailor the system to your operation. This includes:

  • Infrastructure Review – Ensuring your network and hardware support your CAFM goals
  • Data Assessment – Evaluating source structures and migration needs
  • Workflow Mapping – Understanding your business processes and training needs
  • Risk & Timeline Planning – Identifying blockers early to avoid delays

Outputs: a clear, documented proposal including scope, infrastructure, data, timelines, and risk mitigation.

2. Pre-Installation Setup & Data Migration
Once scoped:

  • We provide data templates for you to populate key records
  • Offsite system configuration based on your templates
  • Loading and validating imported data before the live roll-out

3. Configuration, Custom Development & Integration
Given our solution is modular and flexible, and your Project Manager will help to:

  • Configure modules around your unique workflows
  • Set up user-based roles and permissions
  • Identify and deliver custom development to meet specialised needs
  • Support API integrations with systems such as Sage, Azure, Okta, Google, Outlook, and SFG20 for seamless interoperability

4. Training & Go-Live
We craft a tailored learning plan to match various user roles—frontline technicians, supervisors, IT/admin staff.

  • Live, role-based training sessions
  • Real-world scenarios and hands-on exercises
  • Ongoing support throughout cutover for smooth user adoption

Hybrid in-person and remote tutorials are available, making your team CAFM-ready.

5. Post-Go-Live Support, Account Management & Continuous Improvement
Our commitment doesn’t end at launch. We provide long-term support and strategic guidance to help you get the most from your investment.

  • Dedicated Account Management – You’ll have a named point of contact who understands your system setup, priorities, and roadmap. They’ll support regular reviews, recommend enhancements, and act as your voice within Tabs FM.
  • Helpdesk & Ticketing – Fast, UK-based support with defined SLAs for fault resolution and usage queries.
  • Ongoing Training – Refresher sessions, onboarding for new staff, and updates on new features.
  • Health Checks & System Audits – Periodic reviews to ensure system optimisation, data quality, and user adoption remain high.

This proactive approach ensures your system evolves with your needs and continues to deliver measurable value.

technically advanced, functionally brilliant
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