How do Facilities Managers Manage Facilities?

Facilities Management is one of the fastest growing industries in the UK. Why? The answer is simple…its role is to control all aspects of building, ensuring that it is run both efficiently and economically. Without an efficiently managed building, daily activities of visitors or colleagues can be drastically disrupted having a direct impact on any organisations bottom line.

Facilities Managers ensure the safety of all those present onsite. Often with strict statutory legislation to adhere to, its paramount that they are on top of their game at all times to ensure the safety of colleagues and visitors. They also have a direct impact on the cost of operating a building, so there is plenty of focus on cost savings and maximising building efficiency wherever possible. As expenditure is close to many peoples heart, especially in uncertain economic times, any move to reduce cost is a good thing and highly regarded within the profession.

Facilities Management departments maybe involved in a wide range of disciplines, including:

With all these moving parts, it can be quite easy to become overwhelmed. So how do they do it? The answer is through efficient software!

Computer Aided Facilities Management (CAFM) Software

CAFM systems such as the advanced solutions provided by Tabs FM, offer the tools required to coordinate all Facilities Management activities. CAFM is constructed of multiple modules and multiple platforms that consolidate all activities into a central and managed software solution.

Management consoles, web portals and mobile devices can all be used to track, control and improve operational duties efficiency, for the department members, engineers/contractors and clients.

Through CAFM, Facilities Managers can control all aspects of their building(s). An abundance of reports and digital dashboard views are provided to help identify areas of nonconformity or non-compliance, ensuring that issues are identified quickly and resolved to support a high service level.

Web portals and mobile extensions enable Facilities Managers to reach out to clients, colleagues, contractors or engineers, extending the scope of the software and provide a truly streamlined communication flow. These technologies help to reduce telephone calls and emails received by a facilities management department, thus helping to improve communication and response times. Delivering services through technology also helps reduce paper consumption…take one step closer to a greener operation.

The implementation process can take a considerable amount of time. Depending on the size of an organisation and scale of deployment, implementations can take anywhere between 6 months to several years to complete. With the software application touching many parts of an organisation, the amount of data, configuration and user training is an immense task. But if deployed right and the time invested to begin with, the results are astounding. All the moving parts are placed into a controlled environment, making the whole process simpler and much easier to manage.


... more than just software